Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and electronic images of paper-based information captured through the use of a document scanner. Paper documents have long been used in storing information. However, paper can be costly and, if used excessively, wasteful. Document management software is not simply a tool but it lets a user manage access, track and edit information stored. Document management software is an electronic cabinet that can be used to organize all paper and digital files. The software helps the businesses to combine paper to digital files and store it into a single hub after it is scanned and digital formats get imported. One of the most important benefits of digital document management is a “fail-safe” environment for safeguarding all documents and data. A document management system (DMS) is a system used to receive, track, manage and store documents and reduce paper.
sQanDee DMS is capable of keeping a record of the various versions created and modified by different users (history tracking). In the case of the management of digital documents the system is based on computer programs. It can be often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems. Document Management System helps organizations to organize and manage, categorize and secure documents.
We've been committed to helping business across worldwide transition to a paperless way of working. Saved office space, enhanced security and reduced overheads are just some of the benefits sQanDee document management solution can bring your organization.
Our customers are at the heart of everything we do, which is why our commitment extends from quality customer care right through to delivering excellent quality images at project completion. We believe in teamwork with our clients that results in Success.
Services we provide
ON site DMS and Off site DMS
1. On-site DMS – An On-premise document management may be suitable for you if your organization handle a large amount of data. Hereby the large amount, we mean documents in terabytes of quantity. If you are on an on-site DMS, then you can transfer gigabytes of data in a matter of seconds. If your company has already invested a lot in IT expertise, then on-premise is your right choice
2. Off-site DMS – On the other hand if you are running a company which has a large number of users to manage and your investment in IT is not convincing, then you need to go for the cloud or off-site DMS. Work from home and off-premise working require that you have a cloud network to connect them with your common working space.
Benefits of On-Site Scanning
The Challenges an Organization faces:
Every organization deals with loads of information in written format. This information is presented in the form of files and documents which are constantly created, modified, updated, archived, or deleted. Organizations are faced with the following challenges for managing and controlling the files and documents spread across different computer systems in various functions and locations:
CREATING NEW DOCUMENT
Documents may be created or uploaded by any employee and if this is not recorded properly then the company may lose track of who created it, for what purpose, how to access it and who all will or should be able to access it.
EDITING DOCUMENT BY MULTIPLE USERS
Multiple users may use the document and make changes to it at their own systems making it difficult to consolidate the edits made to the data.
CREATION OF MULTIPLE VERSIONS OF THE SAME DOCUMENT
Users may update the document as and when required creating multiple versions, and if not properly maintained, the previous versions and historical data may get lost in the process.
LOCATING RELEVANT CONTENT FROM WITHIN A LARGE DATABASE
With documents spread across locations it is a herculean task to locate relevant files which may contain the data or information you need at any given time.
Organizations need a well-designed document control management system to overcome the challenges mentioned above and be able to utilize the enormous data and information to its advantage
